Is cloud-based really best for your next eLearning project? Or should you opt for a locally hosted solution for all your online training needs? In this article, I'll explore 5 reasons to buy cloud-based LMS.
Why To Buy A Cloud-Based LMS: 5 Reasons To Consider
Cloud-based Learning Management Systems are hosted online. There's no need to download any software or install regular updates. You simply login to the system to deploy, monitor, and modify your online training materials. However, your organization may still be hesitant to invest in a cloud-based LMS. Fortunately, this article features 5 convincing arguments in favor of choosing a cloud-based Learning Management System. I'll also share some helpful tips for selecting the right LMS for your organization.
1. Accessibility Anytime, Anywhere
Cloud-based LMS solutions are not tied to any computer or mobile device. You can access the platform from anywhere in the world, as the system is hosted on the cloud. This is a significant advantage for both your eLearning team and your corporate learners. Your team has the power to create and deploy online training courses remotely, as well as monitor the corporate learner’s performance and progress. Geographically dispersed learners are able to access training resources anytime, anywhere. There's no need to login to the training terminal at work or wait until the next instructor-led, online training course. Everything is done on the cloud.
Top tip: Learners should be able to get the information they need whenever it's most convenient. For this reason, it's wise to invest in a responsive Learning Management System. A responsive design allows you to deliver content on any mobile device. Thus, corporate learners have the opportunity to build skills and overcome everyday challenges on-the-go.
2. Easy To Scale
Most cloud-based options charge per active user, meaning that you only pay for corporate learners registered in the system. As such, hosted LMS solutions are easy to scale based on your organization's needs. For example, you can simply add-on additional users if you open a new department or experience a sudden influx of new hires. In addition, you have the ability to manage and promote certain users to ensure that everyone gets the online training they need. For instance, assign a new training path to an employee who just became a department head.
Top tip: Meet with your eLearning team to get an idea of how many users you have and what features you require. This will help you narrow down your list of top contenders. For example, a tool with a 50-user minimum may not be the right choice for your company at the moment if you're a relatively new start-up with only 10 employees. However, larger companies may prefer a system that offers bulk pricing.
3. Lower Costs
Locally-hosted LMS platforms require installation and set-up. You must purchase the software, and then customize it to suit your needs. With cloud-based LMS platforms, everything is already based on the cloud. You just purchase your subscription, login to the system, and then migrate your data. Another cost-saving perk is that you usually don't have to foot the bill for upgrades. The vendor automatically updates the system so that you get the latest and greatest features.
Top tip: Look for an LMS that offers flexible pricing plans, and find out what's included in the package. In fact, you might ask for a detailed estimate to make sure you get all the features and services you need. For example, some vendors may charge extra for phone support or app add-ons. In addition, bear in mind that cheaper isn't always better. Some features may come at an extra cost, but they will help you improve the effectiveness of your online training course. Thus, they have the potential to improve your ROI.
4. Quick And Convenient Maintenance
Time is money. As such, you need an LMS that is easy to maintain and update. It should also allow you to quickly modify your online training courses. Cloud-based Learning Management Systems give you the ability to revise every aspect of your online training remotely. This is particularly useful for compliance and certification content that requires regular updates. You also don't have to worry about hiring a team of tech experts to troubleshoot issues or set up the system. The vendor already has a dedicated team to take care of it for you.
Top tip: Ask the vendor about how they handle IT issues and who you can contact in case of an emergency. For example, corporate learners are unable to login to the system or you encounter a significant programming glitch. You should also inquire about the upgrades and updates that they include in their pricing.
5. Stress-Free Collaboration
A standout benefit of cloud-based Learning Management Systems is that they allow for quick collaboration. Every member of your team can work on their respective tasks, and then upload them directly to the system. Some Learning Management Systems even have built-in feedback tools to streamline the process. A hosted solution gives you the power to store, organize, and revise all of your online training content.
Top tip: Ideally, your tool of choice should be compatible with third-party collaboration apps. For example, PM platforms or course reviewing software you already use on a regular basis. This allows you to work remotely with your team and ensure that everyone has the resources they require.
Cloud-based Learning Management Systems are easy-to-scale, cost-effective, and accessible from anywhere in the world. The secret to finding the best LMSplatform for your organization is to read reviews and take it on a test drive. Sign up for free trials and demos, and don't hesitate to ask questions after the fact. Vendors should be willing and ready to address your concerns and clear up any confusion. You can also ask other eLearning professionals for their recommendations. They may already have experience with the platform and its functionality.
Are you an eLearning professional looking to develop exceptional online training content? Request your free trial for Adobe’s stellar Captivate authoring tool, and craft content beyond imagination. Also, don’t forget to ask for the Adobe's Captivate Prime Demo to witness the experience of one of the best Learning Management Systems in the market.